Renting Harwelden

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30% off Harwelden rental for July & August 2010. Does not apply to pre-existing contracts. Call (918) 584-3333 x11 to make reservations.

Harwelden reflects the elegance of the early 1920s with its unique detail and majestic style. The mansion rests in elegant splendor against rolling hills overlooking the Arkansas River. It is a resplendent setting for any special event. Situated near the 21st Street Bridge and Riverside Drive, Harwelden is minutes from Tulsa’s downtown business district as well as the metropolitan region.

At Harwelden, each room is designed and furnished for comfort and function. Up to 150 guests can enjoy the home setting on the main level. The private sunroom, sun porch, library, living room, dining room, and kitchen comprise the main floor. The bridal suite and spacious restrooms are located on the lower level. From the entrance hall, a grand staircase sets off to a 2nd floor landing with beautiful stained-glass windows. The outside grounds include a slated terrace almost reaching the full length of the main level with stately stairs leading down to a romantic water garden.

Harwelden was first listed on the National Register of Historic Places in 1978, and is the only example of Collegiate English Gothic Tudor in Tulsa. The house was built for oilman Earl Palmer Harwell and his wife Mary. It has been the home of the Arts & Humanities Council of Tulsa since 1967. All rental proceeds directly benefit the Arts & Humanities Council of Tulsa and thus, our community.

Hundreds of people have selected Harwelden over the past 40 years for their wedding ceremony, receptions, bridal portraits, rehearsal dinners, seminars, meetings, parties, concerts, and so much more! The building's beautiful design and comfortable setting make it a unique place for any event, from business meetings to formal affairs. Harwelden has been honored by many awards and was voted "Best Place to Book a Party" in Tulsa People's Readers' Choice Awards. Contact us today to setup your personal tour…We would love to make you a part of Harwelden’s fine history!

Tours of the house are available Monday- Friday 9am-4:30pm and Saturday 8:30-noon.

Please scroll down for basic rental information 

CONTACTS

Facilities Manager
Andrea Croasdale
918.584.3333 x11
acroasdale@ahct.org

Caretaker
Victor Fernandez
918.230.8112
victorahct@gmail.com

CAPACITY

Harwelden will accommodate up to 150 guests for an event or outdoor wedding ceremony. Approximately 50 people for a sit-down meal in one common room or up to 120 in 4 rooms. The living room can seat 80 people for an event (wedding, concert, seminar, etc.). Seating may be increased to 90 by using the sunroom, sun porch, and entryway as space for overflow. Harwelden has 2 front parking lots that can hold 25 cars, and 30-35 additional spaces are available on both side streets.

RENTAL FEES

*All rental proceeds benefit the Arts & Humanities Council of Tulsa

Monday–Thursday 5:30pm–10pm	$650	($800 in December)
Monday–Friday 8:30am–4:00pm	$600	$350 (half day or luncheon)
Friday 5:30pm–12:00 midnight	$1500
Friday noon–midnight	$1800
Saturday 8:30am–4:00pm	$1200
Saturday noon–4:00pm	$600
Saturday 5:30pm–12:00 midnight	$1800
Saturday noon–midnight	$2400
Saturday 8:30am–midnight	$3000
Sunday 9:00am–10:00pm	$1200
Sunday 6 hours	$750
Sunday 3 hours	$400
Monday–Friday Photo shoots	$50 per hour
Saturday and Sunday    Photo shoots	$100 per hour

Ask about promotions and special non-profit organization rates!

RENTAL AMENITIES

NO ADD ON FEES! Setup / teardown of Harwelden’s furniture, custodial cleanup, use of piano, and 1 hour of rehearsal time for wedding ceremonies. (Note: Rental furniture and outdoor setup are the responsibility of the lessee)

Rental rates also include 6 60” round tables (seats 8 per table), 4 6’ rectangular tables, marble top bar, 8’ wooden buffet/ head table, 30” round glass top table, 40” square glass top table, Baldwin grand piano, approximately 75 stacking chairs, and furniture throughout the house. A lectern, screen, and projector are available upon request as well. Please note that linens, glassware, decorations, and such are not supplied. Harwelden is a wheelchair friendly mansion. An entrance ramp is located on the south end of the mansion and an elevator is available to access the lower level.

LAYOUT

Below are some suggestions of how Harwelden can be setup for your event. Please experiment with the floor plans… we are here to make your event just right! (Please note plans are not to exact scale)

Main Level:




Setup for Reception with Dance Floor:




Traditional Wedding or Lecture Setup:





Contemporary Wedding or Lecture:



Terrace and Water Garden Grounds:

HARWELDEN POLICIES

• Music shall be performed on an uncarpeted area (unless group is an ensemble accompanied by piano).
• Dancing shall be restricted to the uncarpeted rooms.
• The carpeting is not to be moved.
• All drinks should be served from an uncarpeted area.
• There are no restrictions on serving beer, wine, or champagne. If the lessee has an "open bar" with liquor, a professional, licensed bartender must be present. Cash bars are not allowed.
• The piano is not to be moved.
• The piano may not have liquid or heavy objects place upon it.
• Glitter (body or otherwise) is not allowed.
• No rice, confetti, birdseed, potpourri, etc. shall be thrown or brought inside Harwelden. Flower petals and birdseed are acceptable only if they remain outside at all times.
• Harwelden is a no smoking facility. However, there are designated areas outdoors with waste receptacles.
• No amplified music may be performed outside the facility, and all music performed (inside and out) shall not be excessively loud.
• Decorating on Harwelden’s exterior is not allowed.
• PLEASE DO NOT park in the adjacent private lots, and make sure to notify your guests of restrictions.

DIRECTIONS

HWY 44 and Riverside Drive
Go North on Riverside Drive (2.9mi)
Turn Right (East) onto Woodward Blvd. (0.1mi)
Turn Left into South Parking Lot

Broken Arrow Exwy and 21st Street
Go West on East 21st Street (2.0mi)
Turn Left onto South Main (0.1mi)
Turn Right into North Parking Lot

Hwy 64/75 and Denver
Go South on South Denver Ave. (0.6mi)
Turn Slight Left onto Riverside Dr. (0.4mi)
Turn Left onto Woodward Blvd. (0.1mi)
Turn Left into South Parking Lot

OTHER SERVICES

The businesses and individuals listed below have provided services at Harwelden (unless noted otherwise) with excellent reviews. They are familiar with the kitchen equipment, house regulations, layout of Harwelden, and can give great planning advice. You are not limited to these lists but these suggestions are highly recommended to make your event ideal. The terms and conditions of employment are between you (the lessee) and the service contractor. The Arts and Humanities Council of Tulsa is not a party to any agreement between you and any other business or organization involved in your event. Any damage or extra cleaning attributed to the caterer, musicians, florist, or any group or individual hired by the lessee is ultimately the responsibility of the lessee.

CATERERS

The Brasserie Restaurant & Bar
918.779.7070
www.thebrasserietulsa.com
New to Harwelden

Catering by Escargot
918.838.8147
www.escargotstulsa.com

Catering Connection
Quentin Turner 918.749.9232
www.cateringconnection.net

Chalkboard Restaurant
Beverly 918.382.6022
www.thechalkboard-tulsa.com

Chefs on the Run
Chris Reid 918.292.8739
www.chefsrun.com

Just Catering
Orr Nalp 918.523.9500 
orrnalp@justcateringbyorr.com
www.cateringbyorr.com

Ladyfingers Catering and Party Planning
Sheila Fuller 918.496.6825
www.ladyfingerstulsa.com
New to Harwelden

Lambrusco’z Catering
Nancy Bruce 918.496.1246 or 918.627.6022
www.lambruscoz.com

Ludger’s Cakes and Catering
Alecia 918.744.9988 or 918.488.9605
www.ludgers.com

Mershon Catering
Michelle Mershon 918.747.0623
www.mershoncatering.com

The Polo Grill
Renee Welch 918.744.4280
www.thepologrill.com

The Cheesecake Lady Catering Co.
Gayle Wise 918.743.4734 gwhizcheesecake@msn.com
www.cheesecakeladycatering.com
New to Harwelden

Talking Drum
Monday Thomas 918.499.1991
www.ekoingdrum.com

ENTERTAINERS: ENSEMBLES, COMBOS, AND BANDS

The Coffee Talk – Clarinet Quartet
Kristi Sturgeon 918.369.4214 sturgeonkl@yahoo.com

Covenant Brass Quintet
Mark Luelf 918.392.0122

Emerson Entertainment – Soloists, Bands, Sound Systems, and Novelty
Charles Emerson 918.695.9925
www.emersonentertainmenttulsa.com

Greg Lynch Strings
918.622.3007
www.GregLynch.biz

Jazz Combo – Piano, Bass, Drums, Sax or Singer
Donald Ryan 918.227.4473

Sonny Gray Trio & Combos – Jazz, Standards, Soft Rock, or Pop
Sonny Gray 918.742.7075

Musicians Unlimited – Harp to dance bands
Jill Wiebe 918.504.5304
www.musiciansunlimited.biz

PIANISTS

Ann Sullivan Canode 918.610.0192 or 918.299.8136
Dwayne Craul 918.747.2789 or 918.582.4650
Rick Fortner 918.749.4959
Sonny Gray 918.742.7075
Daniel Kleefeld 918.481.6499 dkleefeld@cox.net
Donna Richey 918.445.2030
Donald Ryan 918.227.4473
Gayle Williamson 918.743.1155

INSTRUMENTALISTS

Anthony Carson – harp, piano, and strings 918.832.8953
Connie DeFazio – strings, cello, and harp 918.834.1940
Diane Dickerson – harp and piano 918.747.4277
Susan Gandy – guitar/vocalist 918.748.9184
Joesf Glaude – jazz and classical guitarist 918.747.0773 www.jglaude.com
Mike Leland – piano and guitar 918.355.3682
Sarah Lindsey – harp 918.743.3813 www.sarahlindsey-harpist.com
Rowena Mills – flute and piccolo 918.272.5713

EVENT AND BRIDAL CONSULTANTS

Mary Claire Holloway
Sharon Holm 918.381.1732
www.tulsaweddings.com

Mom & Me Events
Rene Punch 918.706.4131
www.momandmeevents.com

Parties Plus Productions
Dwayne Craul 918.747.2789 or 918.582.4650

FLORISTS

French Bouquet
918.747.6750
info@thefrenchbouquettulsa.com
www.thefrenchbouquettulsa.com

Stems 
918.584.1863 
www.tulsaflorist.net
stemsfloral1@sbcglobal.net
New to Harwelden

Toni’s Flowers & Gifts
918.742.9027
www.tonisflowersgifts.com

Tulsa Blossom Shoppe
918.663.3030
www.tulsablossom.com
New to Harwelden

Village Florist
918.299.5013
www.villagefloristok.com

LICENSED BARTENDERS

Blue Label Bartending
Garrett Blackwood 918.671.5222
www.bluelabelbartending.com

LIMOUSINE AND SPECIALTY CARS

Exquisite Valet - Classic Cars
Joel Reyes 918.481.2070
www.exquisite-valet.com

Galaxy Limousine Inc.
918.481.3374
www.galaxylimotulsa.com

VIP Limousine
918.492.5984
www.viplimo.net

NEARBY ACCOMMODATIONS

Ambassador
918.587.8200
ehaller@hotelambassdor-tulsa.com
www.hotelambassador-tulsa.com

Cedar Rock Inn – Bed & Breakfast
918.447.4493
www.cedarrockinn.com

Crowne Plaza Hotel
918.582.9000
www.cptulsahotel.com

Doubletree Hotel Tulsa– Downtown
918.587.8000
www.doubletree.com

The Savoy Hotel
918.374.2869
www.tulsasavoy.com
hotelsavoy@tulsacoxmail.com

www.tulsahotelsdowntown.com
New to Harwelden

OFFICIANTS

Green Country Ceremonies
Rev. Mildred Banks
918.269.0010
www.greencountryceremonies.com

Two Oaks Weddings
Donna Deen 918.798.0480 twooaksweddings@cox.net
www.twooaksweddings.com

PARTY RENTALS

Class Act
Bill and Nancy Wienker 918.663.7997
www.classactpartyrentals.com

Dress–A–Chair
918.748.8908
www.dressachair.com

Party Perfect, Inc.
Victor Whitmore 918.258.7368
www.partyperfectlinens.com

PHOTOGRAPHERS

Chris Humphrey Photography
918.625.4630
www.chrishumphreyphotographer.com

Cuervo Weddings
Ace Cuervo 918.430.5575 
cuervophoto@gmail.com
www.acuervo.com

Jesse Reich Photography
918.806.2754
www.jessereichweddings.com

Keepsake Wedding Photography
(Formally Aunt Mae's Photos)
918.630.5270 info@keepsakeweddingphotography.com
www.keepsakeweddingphotography.com

Tulsa Pix Photography
918.743.4100 info@tulsapix.com
www.tulsapix.com

SECURITY

Guardian Angel Security Plus, Inc.
Steve Howard (min. of 4 hrs.) 918.313.0354 or 918.367.1296
www.guardianangelsecurity.biz

Off Duty Officers, Inc.
888.408.5900
www.offdutyofficers.com

SOUND SYSTEM

DJ Connection
Jason Bailey 918.481.2010
www.djconnectiontulsa.com

Tulsa Wedding DJ
Zach Downing 918.284.4933 Zach@TulsaWeddingDJ.com
www.tulsaweddingdj.com

SPECIALTY

Candy Forever
Renae Marshall 918.693.4943 info@candyforever.net
www.candyforever.net

VALET PARKING

Ducat Services, Inc. 
918.744.4258

VIDEOGRAPHERS

Cherished Traditions
918.481.5756
www.ctvideography.com

Take 5 Video
Natalie Reich 918.806.2754
www.take5video.com

WEDDING AND SPECIAL OCCASION CAKES

Ann’s Bakery
918.834.2345
www.annsbakery.com

Ludger’s Cakes & Catering
918.744.9988
www.ludgers.com

Merritt’s Bakery
918.747.2301 or 918.250.1607
www.merrittsbakery.com

Wanda’s Cake Gallery
918.665.7888 
www.wandascakegallery.com
New to Harwelden